Getting Started - For Providers

This guide tours the KineticOS clinician web app — signing in, reading your patient dashboard, adding patients, reviewing sessions, building and assigning protocols, and keeping your roster tidy. For technical help, email us at hello@openmotion.ai.

NOTE

Before you start

The clinician web app runs in Google Chrome (latest stable version). You’ll need the welcome email your program administrator sent you. The left rail has three sections — Patients, Treatment, and Notes — used throughout this guide.

Open Google Chrome, go to app.openmotion.ai, and sign in with your work email.

You land on Patients — your dashboard. The tiles across the top break your panel down by risk (All Active, High Risk, Medium Risk, Low Risk), Recent Notes shows the latest activity, and the table lists every patient with their protocol, phase, sessions, last login, risk, primary outcome measure, and current ROM.

Clinician dashboard with risk tiles, recent notes, and the patient panel table

Step 2 — Add a patient

Click Add Patient (top right of the dashboard). The dialog has two tabs.

New Patient creates a brand-new record — enter first and last name, date of birth, gender, phone, and email, then click Add Patient. (You can also paste details with Populate from text block.)

Add Patient dialog, New Patient tab, with name, date of birth, gender, phone, and email fields

Add Existing pulls a patient who’s already in your clinic onto your roster — search by name and add them.

Add Patient dialog, Add Existing tab, searching clinic patients to add to the roster

NOTE

The patient gets a welcome email

When you add a new patient, KineticOS emails them a Welcome to KineticOS message with their username and a temporary password, and a link to the get-started guide. They use it to sign in to the patient app for the first time.

Welcome to KineticOS email showing the patient's username, temporary password, and a get-started link

Step 3 — Open a patient record

Click any patient row to open their record. At the top you’ll see their ROM trend over the episode and a Feeling chart from their post-session check-ins (Great to Very Bad). Below, each activity in each session can be replayed: the goniometer showing peak angle against the target, the avatar, and the range, start angle, reps, and duration for every activity. Click a point on the ROM chart to jump to that session.

Step 4 — Review patient notes

After finishing an activity, a patient can leave a note for you — how it felt, a question, anything worth flagging. Their notes surface in two places: the Recent Notes card on your dashboard (top right, with View all), and the dedicated Notes page in the left rail, which lists notes across your roster with the activity, its ROM range, and the date. Filter by My Patients or All Clinic.

Click a note to jump straight into that activity’s detail view, where you can replay the recording — the same goniometer and avatar you see in the patient record.

Notes page listing patient notes across the roster with the activity, ROM range, note text, and date

Step 5 — Browse the protocol library

Under Treatment, your protocol library lists the programs you assign to patients. Each protocol shows its number of phases and activities, how many patients it’s currently assigned to, and when it was created. Open one to review or edit it, use Create Protocol to start a new one, or copy an existing protocol as a starting point.

Protocol library listing protocols with phases, activities, assigned count, and created date

Step 6 — Build a protocol

In the Protocol Builder, assemble a protocol from the Activity Library on the left. For each activity you add, set the sets, reps, target ROM, and whether it’s active or passive, and add provider notes the patient sees during their session. Most activities come with a demo video we’ve recorded for the patient, which you can review here — and we can add demo videos or new activities on request. Copy from Protocol lets you start from an existing protocol instead of from scratch.

Protocol Builder with the Activity Library, the protocol being built, and Copy from Protocol

Click an activity to configure its details — sets, reps, ROM target, active vs. passive, and provider notes, alongside the demo video we provide for it.

Activity configuration with sets, reps, ROM, provider notes, and the provided demo video

Step 7 — Assign a protocol

There are two ways to assign.

From the protocol — open a protocol and use the Assign Protocol panel on the right: pick the patient, set a Start Date, and click Assign. The panel also lists who’s Currently Assigned, each with an Unassign control.

Protocol detail with the Assign Protocol panel — select patient, start date, and Assign

From the patient — open the patient and use their assign control to pick a protocol and start date. If they already have one, you can swap it. This opens the same assign dialog, pre-filled with the patient.

Assign Protocol dialog opened from a patient, with protocol search and start date

Once assigned, the protocol appears in the patient’s app and their sessions start flowing back to the dashboard in Step 3.

Step 8 — Archive or mark a patient complete

When a patient finishes their episode of care, mark them completed; to hide someone without deleting their data, archive them. Both keep their history intact and remove them from your active panel. Use the Include completed and Include archived toggles above the table to show them again.

Patient table with Include archived and Include completed toggles above it

SUCCESS

That's the loop

Add a patient, build and assign a protocol, review each session and PROMs as the data comes in, and complete or archive patients as they finish. For questions about the app or your account, contact us.